For the best office asset tracking and management system, Total Tracking Visibility (TTV) platform is the right choice.
We bring extensive asset management experience across a wide array of industries, available out-of-the-box and configured to your exacting requirements.
Asset Management Solution for Efficient Office Asset Tracking
Printers
Desks, Tables, Chairs
Computer Equipment
Filing cabinets
Paper shredders
Electronic Devices
Computerized asset management software
Import or enter data to identify office assets.
- Define User software privileges and rights.
- Define Locations (personnel and places that assets can be assigned or located).
- Establish Status List and manage asset life-cycles.
- Establish Task List and manage tasks.
- Complete audit trail history.
Populate Database with Office Asset Data
Import data from existing database(s) and spreadsheets
Physically inventory assets with mobile scanner, tablet or laptop:
- Reconcile existing data against asset properties and update the database with data printed on asset labels and/or asset barcodes
- Mark any asset records that require additional adjudication for follow-up data capture
- Place new sequentially numbered barcode and/or RFID label on each asset and scan tag # to database
- Input the current asset location to database
Check-In, Check-Out and Asset Assignments
Keeping track of office equipment when they are being checked-out and checked-in for temporary assignments, and long-term asset assignments to people and places:
- Utilize USB or Bluetooth scanner to scan asset barcode or RFID tags to identify assets being transferred
- Scan employee ID card, scan Location barcode sheets or select destination from staff and places drop-down list in software to associate an asset with its destination
- Capture staff signatures to validate transfer-of-custody
- Passively track asset and personnel RFID tags at storage room doorways for automated check-in/out
Fixed office asset tracking
Ensure office assets are in the designated locations, used efficiently, and accounted for accurately in financial statements. Perform asset audits using mobile RFID/bar code scanner and scan QR codes to link to asset manufacture web pages as to inspections, calibration or maintenance data.
Audit and inventory all assets at all locations with mobile scanner
Monitor asset inspections, calibrations and maintenance
Mobile scanner has asset tag detection distance of 20’+, and scans all assets simultaneously, for quick accurate asset audits
If there are any missing assets resulting from an asset audit, then use the mobile scanner to identify the unaccounted-for assets and utilize the mobile scanner similar to a metal detector to scan office locations to locate unaccounted-or assets
Prevent Unauthorized Removal of Office Assets
- RFID antennas can be placed at building exits to detect assets as they approach an exit doorway.
- If a person is approaching the exit with assets that are not authorized for removal, alarms, flashing lights and video cameras are triggered.
- Automatic software, SMS and email alerts are produced to alert security and management personnel of security breaches.
Barcode, QR Codes
Barcode or QR code labels can be ordered on rolls or sheets pre-printed with specific serial #’s and descriptions and/or item labels can be printed using Total Tracking Visibility (TTV) software.
- Labels are available in multiple sizes and made of paper, poly or metal material
- USB scanners speed computer workflows and reduce errors
- Phones, mobile scanners and tablets enable efficient and accurate of tracking to storage locations, put-aways, take-aways and inventories
UHF RFID
RFID labels can be on rolls or sheets that are pre-printed and encoded with sequential serial #’s and descriptions. Labels can also be printed using Total Tracking Visibility (TTV) platform with variable customer data and based on existing asset #’s.
- Labels are available in multiple sizes and made of paper, poly or metal material
- Mobile scanners enable rapid inventories and finding missing assets with approximate 20’ detection range
- Networked RFID antennas can be placed at doorways or choke-points to establish RFID detection zones for real-time tracking
Bluetooth and long Range RFID
Bluetooth (BLE) and Long-Range RFID tags have a standard detection distance up to approximately 1,000’, with ability to scan up to 5+ miles:
- Tags have battery that enables the tag to transmit its location beacon that is detected real-time by gateways that immediately update Total Tracking Visibility (TTV).
- Tags are available with laser light and audible alert to guide staff right to needed items
- Gateways can be calibrated for short-range tag scanning for specific doorways or choke-points, and can be calibrated for long-term scanning of large indoor and outdoor areas
GSM and GPS
Total Tracking Visibility (TTV) platform supports GSM/GPS asset tags that enable item tracking off-premises, country-wide and worldwide for logistics and to point-of-delivery:
- Automatically updates Total Tracking Visibility (TTV) when an item leaves a room, facility or property (geo-fencing)
- Real-time tracking of items based on GSM cellular towers and GPS satellites
- Current item location data automatically updates AssetTrackerIoT and sends alert messages based on business rules “where is the tag and where should it be”
Know the location and status of assets and monitor asset inspections, calibrations and repairs
Total Tracking Visibility (TTV) makes you more efficient, improves internal and external customer service and reduces costs
End-to-end asset lifecycle management
Manage assets across multiple locations
Actionable reports and alerts
Improve uptime with service management
Customize your workflows
Manage teams with access control
